Title changes screen

Watch a video

Edit Title Records

Run time: 5:47

This video will show how to edit title record details in the Wise Staff Client.

Top panel

Title changes screen top panel

The top panel of the Title changes screen contains the following information:

Example number	Description
1	Title ID - The title ID cannot be changed and should be linked in Wise with title, reservation, and item data.
2	Title code - The tile code does not have a specific function. You can choose to let Wise generate a new code (recommended), or manually supply the code. To change the Title code: Go to Edit > Edit title code. The Edit title code screen opens. Select how the title code will be generated. Select Generate new title code to allow the system to create a new code, or Edit title code in and enter a title code in the fields Click OK. The new title code is saved.
3	Title and author information.
4	Editing buttons: Click on the Notebook button () to show/hide the blank fields in the title record. Click on the Lock button () to lock or unlock the title, you can make changes to the title when it is unlocked. Click this icon again to lock the title. When a title is locked, no other users can make changes to the title. A title can be locked when order management is using the title during loading or catalog updates. Note: It can take several minutes for a locked/unlocked update. Click Message to view or add messages about the title. If the button is highlighted yellow, there are messages about the title. Messages are only visible to library staff.
5	Head word - The head word is generated by the primary author in the title description. If no primary author is provided, the head word uses the first word of the title. The generated main key word appears in pale blue. If the generated word is incorrect, you must view the title description to make changes. If you change the basis for the main head word assignment, you will see the head word change.
6	Title status. The status of the title, as tracked by Wise.

Title information

Title information displays in four columns in the Title changes screen. Many of these fields can be changed by clicking on the drop-down arrow next to the field and selecting a value from fixed values. If a field has a ... button next to it, additional options are available for that field. If you have title-related configurations done correctly and robustly in the table, there will be more data available on the title record, thus carrying more data over automatically to the linking screen.

Title changes screen information columns

Column one

Field	Description
Presentation type	This is a local table. This table arranges the correct sub-catalog for many library organizations. Different section names can be in use for each presentation type.
Title type	The default Title type is "Standard" for a title type with which items are associated and where the items can be regarded as interchangeable. For more information, see Title types.
Ext. Number	Extension number, the code by which the title description was known at the source (WorldCat, different library, etc.)
Frequency	Refers to the frequency that periodical issues are expected to arrive. For more information, see Periodicals Management.
Regional code	This selection can control inclusion in a regional catalog.
Media type	The media type associated with the title. This field is required. If the code is missing, Wise will display the BOO code in red. If BOO is incorrect, it will need to be updated manually.
Volumes	The default value of this field is 1. This can be increased if there are multiple volumes for this title. When linking an item, this value will be included. Example: A two-disc CD set, the number 2 or 3 can play a role in the lending behavior.
Attachment	Denotes if there is an attachment associated with the item. When linking an item, this value will be included.
Material	The material type associated with the title.
Youth Material	The youth material type associated with the title, if applicable.

Column two

Field	Description
Allow holds	Indicates whether or not holds can be placed on the title. The default value is Yes.
Public block	Indicates whether or not the item is blocked from the public in the web catalog. The default value is No.
Documentary	Wise will not place the title in the bottom catalog (e.g. if the title does not have any more items) if there is a value in this field.
Linking	Choose No for e-book or track titles. The default value is No
Available	Select Yes or No to adjust the availability of the title.
Title category	Make a selection of 1 to 5.
Youth/Adult	Youth and/or Adult. If Youth is selected, the Youth SCAT is used. If the title is both Youth and Adult, both SCAT codes are used.
NFIC/FIC	Non-fiction/Fiction or neither. If both are selected, only Non-fiction is used to determine the SCAT.
Genre	Three genre codes can be entered. The first genre code is used to determine the SCAT and the image on the spine label.
Literary Format	The literary format of the title.

Column three

Field	Description
Publication year	The number is provided as a sorting column in the title overview window. When you create a title, this is pre-filled with the current calendar year. If a year is not known, an estimated year can be entered as 19XX or 195X. Other characters (such as a question mark or dash) are not accepted. If you would like, a year up to and including can be entered, for example, for long-standing publications, such as periodicals.
Country of pub.	The country of publication
Price	The retail price of the title.
Reason-1	Not yet in use.
Reason-2	Not yet in use.
Rating Guide	The minimum age recommended for the material. This minimum age is passed on immediately to the items.
Age category	The age category associated with the title.
Subtitle language	Code for the language of subtitling. There is room for six main selections.
Lexile level	Two Lexile values can be entered. The lowest four values go with age category E. The higher Lexile values can be used in other age categories. When a Lexile level is known, the youth items are always included in the placement. This cannot be circumvented.
Free code	Free code.
Expected	Not for use in US libraries.

Column four

Field	Description
PID	One of the following codes may occur: TU-OB resp. TU-BO: the Title Update Server has moved the title from Bottom to Top and from Top to Bottom. HC-OB resp. HC-BO: a Health-Check (incidental recovery action) has the title moved from Bottom to Top or from Top to Bottom. HC-NT: A Health Check (incidental recovery action) has removed title status “temporarily”. As of 2019, this message is no longer displayed. (In older systems, the login code of the last changer in Bicat may still be listed here).
Date edited	Date when the last change was made to the title.
Status	Not in use.
Acquisition Date	Date when the title description was added to the catalog.
Source	Source of the title description.
Scat	Generated based on local tables and a type of classification other than Youth. Hover over the code for additional information. The value is checked and, if necessary, changed when the title description is updated.
Scat Youth	Generated based on local tables and the classification of Youth. Hover over the code for additional information. The value is checked and, if necessary, changed when the title description is updated.
Language code	Code of the language in which the work is presented.
Original language	Code for the language in which the work was originally published, if different than the language of the publication. Up to five languages can be selected in this field.
Title rating	Not for use in US libraries.

Bottom section

The index fields and text fields appear in the bottom part of the Title changes screen. Click the Notebook icon at the top of the screen to toggle between seeing all rows and only rows with data populated. In some fields, a plus icon appears next to the label. Click the icon to view additional fields for that section.

Remove information

Use one of the following methods to remove data from a field:

Click into the desired field and press F9. A confirmation message appears, click Yes to remove the data.
Right-click in the field and select Clear.
Double-click in the field or click on the ... button to open the text box and remove data. Click OK to save.

Add or edit information

To add new or edit existing data:

Double-click in the field or click on the ... button. A text box appears.
Enter or change information.
Click OK to save.

Bibliographic information

The following fields can be edited in the bottom section of the Title change screen. Additional MARC fields can be edited using the MARC viewer option.

MARC tag	Field	Description
N/A	Message	If the Message button at the top of the screen is yellow, the text of the message is stated in this section. After processing the message, you can delete the text, turning the message button gray again.
250	Edition	Text field
260	Publication details	Is for the year of publication statement for periodicals
264	Prod., Publ., Dist., Mfg., and
300	Physical description
306	Playing time
538	Requirements
255	Scale
321	Former Publication Frequency
263	Projected Publication Date
365	Trade price
580	Linking entry comp. note
362	Serials - Date of publ.
500	General note
501	With
508	Prod. credits
511	Performers/Cast
515	Views. Numbering
518	Recording
530	Addl. Physical Form Avail. Not
590	Local note
546	Annotation Lang.
590	Certification mark
534	Original date
505	Content
504	Index/bibliogr.
510	Bibliograf. ref.
533	Reproduction
100	Author
110	Prim. Corp.
700	Added entry
710	Sec. Corp.
245	Search title
246	Subtitle
245	Volume title
130	Main entry - Uniform title
246	Partial title
246	Parallel title
246	Other title
246	Cover title
246	Added title
246	Chapter title
246	Running title
246	Back title
505	Part title
240	Uniform title
785	Title succeeded by
780	Title preceded by
830	Series
092	Dewey	Dewey number selected from a help table. This table can be expanded by your system administrator.
098	ANSCR
N/A	Local order-id
020	ISBN	Group identifying numbers and local numbers - when changing, a drop-down list is available for selecting the correct group. You can create a constructed label number as search help in addition to a real label number by first pasting all the numbers from the label one after the other from left to right, and after time, writing all the letters one after the other. Note: The codes in group 90 and higher are not used for matching titles. If it is known that and ISBN only refers to a different title, move it to sub 90. If an ISBN was incorrectly assigned, move it to sub 91.
024	EAN
024	UPC
022	ISSN
024	ISMN
028	Label/Education
086	SuDoc number
	ISBN as search key
020	ISBN-Incorrect
022	ISBN-Incorrect
856	Weblink	For 856 tags with first indicator 4 and second indicator 1, the following applies: The URL entered in $u will appear as a weblink in the staff catalog and in the web catalog using the link text shown in $3, $y or $z. If an 856 has a $3 which contains the word “Cover”, the URL in $u will not display as a weblink. Instead, the link will be used to provide an alternate cover for the item.
856	URL cover (e-book)	Cover art images can be added to records using this field. A locally stored image URL must be used for library-supplied cover art. The image must be approximately 120 x 166 pixels large. Images that are too large may not appear in the Staff client catalog, or may appear in the title details screen but not the brief search results. Changes to cover art images can take up to an hour to appear in the catalog. Click the ellipses button (...) on the right side of the screen to edit the URL cover (ebook) field. The MARC editor window opens. Paste the URL of the locally stored image in the Uniform resource identifier (u) [R] subfield. Enter the word cover in the Materials specified (3) subfield. Click Save. In the Title change screen menu options, click Close > Save and close.
520	Summary
526	Accelerated reader
035	OCN
035	Previous OCN	Note: The current OCN value is stored under the OCN field, but all prior OCN values will be stored and displayed under the Previous OCN field.
N/A	Local control#
084	Other classification numbers
090	Call number LC
092	Call number Dewey
098	Call number other
099	Call number local
N/A	RFID
521	Target audience
655	Genre/form
586	Awards Note
650	Subject
	Subject meeting name
	Subject uniform title
651	Subject Geographical
690	Subject local
600	Subject pers.
610	Subject corp.
260	Publisher
084	BISAC

Title changes screen menu

Additional functions can be performed on the Title changes screen via the menu at the top of the screen

Options

The selections under the Options menu open other functionality relating to the selected title. Select an option to open the related area of Wise:

Menu option

Function

Subscription

Opens the periodical subscription management window. For more information, see Manage Periodicals.

Order

Opens the Order screen. For more information, see Order administration.

Link

Opens the Link screen. For more information, see Link items.

Request hold

Opens the Holds request screen to place a hold at the item level. For more information, see Hold requests.

Catalog overview

Opens the title entry in the catalog.

Acquisition advice

Opens an Acquisitions advice screen.

MARC viewer

Opens the MARC viewer window to display additional MARC fields not included in the Title screen.

Unhide T categories

Un-hides hidden categories.

Change overview

Opens the Title changes window. This screen shows all of the changes made to the title with the following details:

Column	Description
Record	Record number of the title.
Customer ID	The ID number of the staff person who made the change.
Location	The branch code where the staff person logged in to make the change.
Characteristic	The type of change made to the title.
Action	The action type performed on the title.
Date/time	The time and date when the change was made.
Easy.location	Institution code where the change was made.

MARC viewer window

The MARC viewer window displays additional MARC data that does not appear in the Title changes screen. Tags that appear in gray are read-only and cannot be edited in Wise, this data was imported or migrated into the system.

To make changes to editable tags:

Double-click on the line. A MARC editor window opens.
Within the MARC editor window, you can use the (+) symbol to add additional tags and subfields.
- To move through fields on the screen, use the ctrl+tab keyboard control.
Once your changes have been made, click Save, or choose Clear to remove data or Quit to cancel and close the MARC editor window.

Edit

The selections under the Edit menu provide additional options for editing the selected title.

Menu option	Function
Edit title code	Edit title code allows you to change the title code. Select Generate new title code to allow the system to create a new code, or Edit title code in to manually enter your own title code.
Copy title	Copy title creates a copy of the selected title. The order number and retail numbers (ISBN, ISSN, etc.) are not copied. The Yes/No selections revert to the system default settings. After a copy is made, the new copy title is moved to change status on the screen so that you can continue to edit it.
Title label	Select Title label to generate labels for the selected title. Enter a batch name so that you can find and print the label and indicate the number of labels you want to print. For more information, see Print Item/Customer labels.
Remove	Select Remove to delete the selected title. It is only possible to delete an item if it: has items with status I or A or M at most does not occur in a selection does not occur in the subscription administration If there are any holds on the item, a notification message appears. When an item is deleted using F9, the title ID is the only information that remains in the index. This is kept so that the text can be found again in the controls log. If a title ID is requested, the data is otherwise unusable and appears in a dark gray window.

Close

There are several options under the Close menu of the Change title screen.

Caution: The save options available in this menu only apply to changes made to the blue-colored fields on the screen. Yellow-colored fields are edited in separate pop-up windows. Those changes are retained when you click Save in the pop-up window.

Menu option	Function
Save, do not close	Saves any changes and keeps the window open. This can be helpful during course situations and for reviewing your work. The SCAT is recalculated when the title is saved.
Save and close	Saves any changes and returns to the previous menu option. The SCAT is recalculated and changes are recorded.
Save and show in catalog	Saves any changes and opens the record in the catalog. The SCAT is recalculated at this point and changes are recorded.
Exit	Returns to the previous menu option without saving changes.