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Holds and ILL system tables

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Learn about system settings relating to holds and ILL in Wise.

Holds and ILL system tables are located in the Wise configuration manager at OCLC Wise > Holds and ILL > System tables. 

(XRA) Hold/ILL archive reasons 

Archive reasons for closed hold requests are set in the Hold/ILL archive reasons table. A number of pre-set reasons are included here, and new reasons can also be defined. These reasons can be defined at the branch, library organization, or system levels. 

Field Description
Type Automatically defined by the system - XRA
Branch The branch associated with the archive reason. Select 0000 to apply to the entire system.
Code

Archive reason code. The following default codes are available:

Code Status Description
0 Not archived If the item is still being processed, it is not yet archived. This archive reason is automatically applied. 
1 Copy delivered The item was delivered to the pick-up location. This archive reason is automatically applied upon delivery. 
4 Open too long The request was not fulfilled before the number of days configured in the Term for ending hold request field within the Policy material (RMT) table. This archive reason is automatically applied. 
5 Customer removed The borrowing customer is no longer in the system. This archive reason is automatically applied.
6 Title / copy removed The last available title or item requested was deleted. This archive reason must be manually applied. 
7 Due date exceeded The specified due date has passed. This archive reason is automatically applied after the date is exceeded.
8 Not picked up The item was not picked up by the customer. This archive reason is automatically applied.
9 Delete hold The request was manually deleted by staff. This archive reason is automatically applied when a request is canceled via the customer's hold list. 
A (XRA) Hold request for archive Not currently in use. 
E Canceled by lender (ILL) The request was canceled by the ILL lender. 
I Canceled via OPAC The request was canceled by the customer via My Account. This archive reason must be manually applied.
K Supplied by other (ILL) The request was supplied by another library via ILL. 
N Out of stock (ILL) The item was out of stock via ILL. 
P On shelf, canceled by customer The request was canceled by the customer. This archive reason must be manually applied. 
W Delivery refused (ILL) The delivery of the item via ILL was refused. 

 
Description A description of the archive reason
Create cancellation message

Select Yes to send a cancellation message when a hold request is cancelled. 

If Yes is selected, PRA and RSA message types must be set up. See Messages for more information. 

 Note: Archive reason 7 (expiration date exceeded) automatically sends a PRA message type if configured. RSA messages are sent for all other archive reasons. 
Reversal of hold request costs Select Yes to reverse hold request costs for this archive reason.
Journal entry for costs of pick-up Select Yes to book pick up costs. 

(TABXRR) Hold request type

Codes for types of hold requests are defined at (TABXRR) Hold request type. 

Field Description
Type Automatically defined by the system - XRR
Code Hold request code.
Description Description of the hold request type.

(TABRLM) Hold delivery processes

Delivery processes are defined in the (TABRLM) Hold delivery processes table.

Field Description
Type Automatically defined by the system - RLM
Code Code of the delivery process.
Description Description of the delivery process.
Delivery service

Select a delivery service from the drop-down menu:

  • B - Carrier
  • P - Post 
  • T - Transport

(TABXRB) Source holds / ILL

Codes defining the source of hold requests are defined in (TABXRB) Source holds / ILL.

Field Description
Type Automatically defined by the system - XRB
Code

Code definitions:

  • A - Application dept.
  • B - Service desk (branch)
  • C - Music web
  • D - KB (IBLV-NL)
  • E - Holds-SysTab-TABRXRB
  • I - Internet
  • J - App
  • K - Bulk
  • L - Rural lending
  • N - NCIP reservation
  • O - Reprinted from search & book
  • P - Pubcat
  • S - System
  • T - Trailer/Bus
  • V - Branch - establishment
  • X - Rural lending (B2B)
  • Z - Search & Book
Description Description of the source.

(TABE29) Blocks on holds

This table is used for the configuration of hold blocks. This table can only be edited by OCLC.

 

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