Overdue materials billing process
The Overdue materials billing process is entered for each organization. The process controls how customers receive bills for overdue materials.
Each process is assigned a bill registration code of two digits. A maximum of 99 codes can be used. The overdue materials billing process is linked to the membership definition so that a distinction can be made for each membership.
Create an Overdue materials billing process
- In Wise configuration manager, go to Products and services > Memberships > Card Configuration > Overdue materials billing process.
- Click Open next to your library organization.
- Click New at the top of the screen.
- Provide information in the Overdue materials billing process fields.
- Click Ok to save.
Overdue materials billing process fields
| Field name | Detail |
|---|---|
| Organization | The code of the organization for which the process is created. |
| Billing process | Two-digit code. |
| Description | Description of the process. |
| Period interval |
The number of days before the registrations are selected for a bill. Note: If the system option IAFRINV is set to Yes, all open items will be included for the customers who are eligible for a bill, even if the fine is younger than the term set in this field. |
| Minimum amount |
Overdue costs below this amount are not selected for billing. Note: In overdue bills from the service desk, per customer, a minimum amount of interval period is not taken into account. All fines are included. |
| List | Do not check, this function is in development. |
| Consolidate | Do not check, this function is in development. |
| Administrative costs | Check this box to include administrative fees for the bill. |
| Journal entry code for administrative costs | Choose the applicable booking code from the drop-down menu. The code is defined in Finance > Booking Codes > Registration tables > Accounting. |
| Notification bill | Check this box to send a reminder for the first overdue bill. |
| Notification bill after (xx) days | The number of days after which the first overdue bill was sent. |
| Journal entry code for notification fees | The reminder fees, if an overdue bill is always per bill. |
| Notification of minimum amount | If the amount is lower than the value entered here, no reminder is generated. |
| Journal entry code for notification fees | The journal entry code for notification fees is defined at Finance > Booking Codes > Registration tables > Accounting. Select a code from the drop-down menu. |
| Block | Check this box if, after a reminder, the card is blocked. |
| Notification | Check this box to allow the system to automatically generate a notice. |
| Administrative costs replacement cost bill | Check this box to apply administrative fees for a registration bill at the service desk. |
| Journal entry code for administrative costs for replacement cost bills | In Finance > Booking Codes > Registration tables > Accounting, a separate journal code can be defined for the administrative fees of the replacement cost bill. Select a code from the drop-down menu. |
| Notice of default | Check this box to allow a notice of default to be sent to the customer to inform them that the outstanding invoice has been sent to a collections agency. |
| Notice of default (after days) | The number of days after which the reminder bill is sent. |