Replacement cost billing process
One or more replacement cost billing process can be defined per organization. Each method is given a two-digit code. The replacement cost billing process is linked to the membership definition. This link makes it possible to distinguish each membership's billing procedure.
Create a Replacement cost billing process
- In Wise configuration manager, go to Products and services > Memberships > Card Configuration > Replacement cost billing process.
- Click Open next to your library organization.
- Click New at the top of the screen.
- Provide information for the Replacement cost billing process fields.
- Click Ok to save.
Replacement cost billing fields
| Field name | Description |
|---|---|
| Organization | The code of the organization for which the configuration is created. |
| Replacement cost billing process | A two-digit numerical code. |
| Description | Text description of the configuration. |
| Billing procedure active | Check this box to activate the procedure. |
| Print and make journal entry | Check this box to enable the system to book expenses and print the bill. |
| Directly to collections agent | Check this box to enable bills to be handled via the Client. Only select this option if no billing procedure is active. |
| Include fine | Check this box to include a fine, per item, on the bill. |
| Maximum fine | Required field. the maximum fine available for the customer. |
| Waiting period | The number of days before a bill is printed. |
| Service desk bill | |
| Administrative costs per bill |
Check this box if administrative fees must be charged for each bill (this box can be checked in combination with Administrative costs per item). Choose the applicable code from the drop-down menu. The booking code for administrative fees is included in Finance > Registration Tables > Accounting. |
| Administrative costs per item |
Check this box it administrative fees must be charged per item (this box can be checked in combination with Administrative costs per bill). Choose the applicable code from the drop-down menu. The booking code for administrative fees is included in Finance > Registration Tables > Accounting. |
| Replacement cost bill | |
| Administrative costs per replacement cost bill |
Check this box if administrative fees must be charged for each replacement cost bill (this box can be checked in combination with Administrative costs per item replacement bill). Choose the applicable code from the drop-down menu. The booking code for administrative fees is included in journal entry Finance > Registration Tables > Accounting. |
| Administrative costs per item replacement cost bill |
Check this box if administrative fees must be charged for each replacement cost bill (this box can be checked in combination with Administrative costs per replacement cost bill). Choose the applicable code from the drop-down menu. The booking code for administrative fees is included in journal entry Finance > Registration Tables > Accounting. |
| Notification bill | |
| Notification bill | Check this box to enable a reminder bill. |
| Notification bill after (x) number of days | Enter the number of days that will pass before a reminder bill is sent. This is xx days after the date that the first bill was sent. |
| Journal entry codes for reminder fees | Choose the applicable code from the drop-down menu. The booking code for administrative fees is included in Finance > Registration Tables > Accounting. |
| Notice of default | |
| Notice of default | Check this box to enable a notice of default. |
| Notice of default (after days) | Enter the number of days that will pass before a reminder bill is sent. |