Membership charges

Fee state is used to indicate whether this rate must be charged to customers from different zip codes. For example, if there are no library facilities available in that zip code. 

See Products and services > System tables > (TABCRE) Membership fee state.

The membership type with which the rate is associated.

For more information, see Membership definitions.

Valid from
Valid up to and including

The period during which this membership fee line is valid. If different periods can be defined per membership code, these periods must line up and must not overlap.

Cost of the membership per XX months.

The amount that must be charged for registration or re-registration.

Example: In this example, 12 months is the duration of the membership.

xx months = 12 + the amount = 20 dollars > a membership for a year (12 months) costs 20 dollars.

The amount that must be charged when the membership is renewed. When a membership is changed, Wise will use the rate for membership renewal. If left blank, the registration amount will be used.

After payment, the amount is reimbursed as a credit. This creates a threshold to prevent customers who can take out a free membership from taking out an unlimited number of memberships online.

If a registration fee must be charged when registering or re-registering online, the journal entry code for the journal entry to be created must be entered here. The amount entered for this journal entry code will be charged.

Not for use in US libraries.

If a registration fee must be charged when registering or re-registering, the code for the journal entry to be created must be stated here. The amount entered for this journal entry code will be charged.

A temporary discount percentage can be entered for the registration of new customers. This percentage will be applied as a discount on the membership fee.

This discount is also applied for customers who register online. 

A temporary discount amount can be entered for the registration of new customers. Enter the amount here that will be automatically waived when a new customer registers.

Not for use in US libraries.

This field contains the journal entry code for the surcharge that must be paid to have a membership fee invoice sent. The journal entry code must be created in the financial table Accounting.

Wise will check whether a surcharge entry must be made when the invoice items for which a membership fee invoice must be printed internally or externally are selected. If this setting applies, this surcharge will be created at the time of selection. This surcharge will become immediately visible to the customer. 

When selecting the invoice items, an entry must be made for the date by which payment is expected. The surcharge entry will not be included in the customer’s overage balance until this date. POS machines will be notified that this surcharge only needs to be paid after this date.

The surcharge line is included separately in the Naarola file (file for monthly invoices for membership fee on form). The surcharge line is stated separately on the invoice. The surcharge can be waived if the customer does make a payment via direct debit.

 Note: If the system option KWYTTOE is activated, the OLA surcharge is waived if the customer allows payment for the membership fee item to be collected via automatic direct debit. If the accounting item is reversed, the surcharge will NOT be re-opened.