Create new invoices

​Create an invoice

To process invoices that cannot be imported into Wise, you can create a new invoice.

1. Go to Titles > Order administration. The Order administration window opens.
2. Go to Options > New invoice. The New invoice window opens.
3. Enter invoice information:

   Section	Field	Description
   Enter invoice details	Vendor	Select the vendor that issued the invoice from the drop-down list.
   	Invoice ID	If possible, enter the invoice number on the invoice. Maximum 10 characters.
   	Invoice date	By default, the current date is entered.
   	PO number	Enter the PO number, if available.
   Search a title	Scan	Scan the item's ISBN code OR
   	Title	Enter the title of the item OR
   	Author	Enter the author of the item. Click Search title in catalog. Choose the correct title and click Select.
   Add items	Title ID	Enter the order number, if available.
   	Owner	Select the purchasing branch from the drop-down list.
   	Placement branch	Select the placement branch from the drop-down list.
   	Budget	Select the budget from the drop-down list.
   	Quantity	Enter the number of items purchased for this title.
   	Price	Enter the price of the item.
   	Link comment	(Optional) Include a comment about the link.
   	Create copy	Check this box to create the item in the catalog. By checking this box you will order and invoice the item simultaneously .  Note: The status is already marked as received because you created copies. Wise understands this to mean that you already have the items in hand. Payment status is automatically marked Invoiced.

4. Click Add line(s). The items are added to the invoice.
5. (Optional)Repeat steps 4-5 to add additional titles and items to the invoice.
6. Click Save invoice. The invoice is included in the Received Invoices tab sheet.

Add additional charges on invoices

Wise supports charges not associated with a title when creating manual invoices. To create an invoice with additional charges without a title reference:

1. Use Order Administration > Options > New invoice to start a new invoice.
2. Enter the invoice details
3. Do not search a title.
4. Add an item (can be repeated as needed).

 Note: the Title ID for the item should be used as a description of the charge (e.g. CATALOGING, PROCESSING, SHIPPING).

5. Set the remaing fields as appropriate.
6. Click Add line(s) and acknowledge the "no title" prompt to add the item.
7. An invoice line will appear without reference to a title.
8. Once you are done adding items to the invoice click Save invoice.

 Note:  Wise also supports manual invoices with titles and additional charges. To create an invoice with additional charges and titles, add all the desired charges before adding the desired titles.

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