Cash count

The Cash count function is accessed via Financial > Point-of-sale > Cash handling > Cash count. Cash count is used to enter the amount of money in a cash drawer. In order for a drawer to work properly, the amount of money in the drawer is added to Cash count. It is not necessary to count the cash drawer every day. Cash can be counted weekly or monthly, provided the drawer is counted and closed via this function.

To update the cash count:

1. Go to Financial > Point-of-sale > Cash handling > Cash count. The Cash count window opens.
2. Enter the count of bills and click Total bills. The bills subtotal is calculated.
3. Enter the count of change and click Total coins. The change subtotal is calculated.
   • If there are additional cash amounts not listed in the Coins or Bills section (e.g. $2) add the total to Other.
4. Click Report. The Handling window opens, displaying the amounts counted, as well as the balance and journal entry.
   • If the balance is incorrect, click Quit to return to the Cash count screen.
5. Click OK. The cash count screen appears and Report is no longer shown on the screen.
6. Click OK again. Now, you can print the report, sign it, and send it to your library's finance department.

If your library has been configured so that when the drawer is closed out, a journal entry must be made for discrepancies or surpluses must be deposited, you will see a reporting screen.

1. Click OK.  A confirmation message will appear asking if you want to book the amount.
2. Click Yes. An initial box appears.
3. Enter your initials and click OK. Now you can print the report, sign it, and send it to your library's finance department.

 Note: The option to enter initials will only appear if the system option IBK-BNG is enabled in the Wise configuration manager. If it is not, the initials must be added to the physical copy of the report after it has been printed.