Financial details
The Financial details overview provides details for a group of booking codes. The criteria for this overview must be specifically selected in order to return the correct results. This overview can be used to check the origination or closure of specific financial items.
To create this overview:
- Go to Financial > Overviews > Financial details. The overview screen opens.
- Provide overview information. Required fields are marked with an (*) asterisk.
Field Description Financial organization* Enter the financial organization for which the report will be generated. Booking code* Enter the journal entry group number and booking code to display a specific booking code or a range of booking codes in the results.
For example, to enter booking code 110 from journal entry group 2, type 2110.
Period of origination Enter the to and from dates of the origination of the items to display in the report. Institution Enter the institution(s) of which the report has to be shown. If left blank, all revenue-generating institutions will display. or Location Enter the code of the revenue-generating branch(es) of which the report will be generated. Only fill in when the items of a specific branch must be displayed. If left blank, all branches will display. Source of origination Enter the origination source of the journal entry. Select one:
- B - Service desk
- Z - Self-service
- I - Internet
- P - Public functions
- T - From service
- S - Self-service
Items with code X and F may also appear on the overview.
- X - The lines are leftover if a customer paid more money at a terminal than there are fees. In that case, the excess amount is entered as credit and the server creates a line with source X so that it can be recognized.
- F - The F lines originate from the creation of an invoice.
If left blank, the report will display all sources.
Journal Enter the journal code. Kxxx, Bxxx, Gxxx, Sxxx, Rxxx, and Axxx codes can be entered.
Axxx journal codes are the journals in which all waived transactions are registered. A100-A199 codes are used for manual waivers of membership fees. A200-A299 codes are used to manually waive other items. This can include anything except for membership fees.
If left blank, all journal codes will display.
Period received up to and including Period for which the revenue/journal debit entries must be reported. Enter to/from date. Receiving institution Enter the institution in which the revenues have been received. Batch number Leave blank. Not for use in US libraries. Sorting* Select:
- 1 - Journal: Sort date report according to journal (always displays journal entries for both credit and debit)
- 2 - Journal entry code: Sort data report according to journal entry code
Print* Select which lines must be displayed in the report:
- 1 - Entry lines: Display only credit entry lines
- 2 - Entry lines+discard lines: Display both credit and debit entry lines
- Click Create report. The report is generated in your browser window.